| Author |
Message |
Michelle Ell
Member
Username: Mell
Post Number: 1
Registered: 02-2004
| | Posted on Tuesday, February 03, 2004 - 08:16 pm: | |
Greetings, I'd like to hear how other NGOs are documenting their previous project experience with the use of project fiches (a document which serves as a short profile of what was accomplished in the project, it is normally completed at the end of the project). Do they feel that the time required to prepare a project fiche is worthwhile and do they use these documents when networking with prospective donors? For those who feel they are useful documents, it would also be great to hear what data they've recorded for each project.
Thank you in advance,
Michelle Ell
Programme Officer
CPAR Uganda
P.O. Box 7504, Kampala, Uganda
Mobile 256-77-342-152 Fax 256-510-251
Web: www.cpar.ca E-mail mell@cpar.ca
CPAR is devoted to building and sustaining healthy communities in rural areas of Ethiopia, Uganda, Malawi and Tanzania. |
Jamie Lee Fister
Member
Username: Jamie_fister
Post Number: 24
Registered: 07-2003
| | Posted on Tuesday, February 03, 2004 - 09:25 pm: | |
Dear Michelle,
I read your post and was wondering if you could tell me a little bit more about you NGO? I am currently looking for a program to join after having been away from East Africa for about two years now. Any information you could provide me with would be greatly appreaciated.
Thank You,
Jamie Fister |
J Cravens
Guest
| | Posted on Wednesday, February 04, 2004 - 10:46 am: | |
Writing a short profile of what was accomplished in the project and having it ready for donors, members of the media, people interested in your program, etc., is *always* a good idea, and, IMO, *always* worth your time. Being able to have that wording ready to go in grant applications, in emails to respond to an inquiry, for your organization's web site, etc., demonstrates an organization that manages and documents well -- something that donors and the media like very much. As the reports accumulate, they also give the organization a record of what's working, and where adjustments might need to be made. |
Michelle Ell
Member
Username: Mell
Post Number: 2
Registered: 02-2004
| | Posted on Friday, February 06, 2004 - 02:15 pm: | |
Hi Jamie,
I'm not sure that I can help you all that much with regard to getting in the door at CPAR. For example, myself it was just a matter of catching the right time and opportunity. Job postings for CPAR are usually posted in-country: national newspapers in Ethiopia, Malawi, Tanzania or Uganda and on websites for Canada, usually at charityvillage.com (or .ca). At the moment, I'm not aware of any positions being open.
If you'd like, you could always submit your CV along with a letter of interest to keep on file, please visit CPAR's website to locate the appropriate person in your area, www.cpar.ca
Wishing you well,
Michelle Ell |
kiran
Guest
| | Posted on Wednesday, February 18, 2004 - 11:16 am: | |
Dear Michelle
Soon after a project is over, there will be an evaluation to record the learnings as per the set goals/objectives in a design document prior to the start of a project. Now these are evaluated and the lessons learnt /failures are recorded so that the prospective donors are either interested to provide a bridge programme to continue from where the project ended . |
Kae T
Guest
| | Posted on Thursday, February 19, 2004 - 03:01 pm: | |
Dear Michelle,
Documentation is very important, because it shows whether you did what you set out to do and may give indications of why you succeed or fail (both results should help us learn something even if most like to talk about success and tend to play down failure. It's important to know why one fails as much as why one succeeds). Usually a project sets out with objectives and goals: to install xx sanitary units, to vaccinate xx patients, etc. So your documentation should clearly identify what your project set out to do in the first place, with what materials/manpower, where, how long it took, what happened, the results so far, a dissect/discussion of what you think affected the results (again whether success or failure, if you can identify the influencing factors it's always useful), and a conclusion and/or "what's the next step" section. Is that what your project fiche requires? Another thing, continual documentation is better than all at the end...take notes regularly (e.g. weekly or monthly) and you will have more accurate data or a better idea of what data to gather, than to have to do it all in the end and find out some data missing or never collected. All the best! |
Felix Kunda
Guest
| | Posted on Thursday, February 26, 2004 - 07:03 am: | |
Michelle,
Documentation is very very important, and it helps to refocus on your target.
In Zambia for instance, SCOPE OVC a Care International Zambia Project, funded by USAID has facilitated the formation of the media network on OVC. The journalists helps in disseminating information on the success of the project, and later the cuttings, or broadcast audio or video tapes are kept as part of the success stories.
I think it is important to involve the media at least once per month if that is possible in your country.
Felix Kunda
SCOPE OVC
Information Officer |
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Programme Management - Gestion de Programmes